Project Administrative Specialist II - Manatí, Puerto Rico - Brown & Root

Descripción

Job Description


Summary:

Provide mid level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Perform all other duties as required.


Responsibilities:
Attend meetings in order to record minutes.
Compile, transcribe, and distribute minutes of meetings.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.

File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Interpret administrative and operating policies and procedures for employees.
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Prepare responses to correspondence containing routine inquiries.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Set up and oversee administrative policies and procedures for offices and/or organizations.
May supervise and train other clerical staff.
Requirements


Qualifications/Competencies/Experience:
In addition to level 1 competencies, has developed knowledge and skills in own area; may still be acquiring higher level skills
Works with moderate supervision/ guidance; accountable for individual results and impact on team
Expands knowledge and skills
Applies knowledge/skills to complete a variety of day-to-day activities within own area
Responds to customer needs; seeks guidance on issues outside own area
Solves problems using standard procedures
Prioritizes and organizes own work to meet agreed upon deadlines
Works with others to achieve team goals. Typically has years relevant experience. Brown & Root Industrial Services is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

BENEFITS:

Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule.

We support career advancement through professional training and development.