- Provides high-level administrative support and assistance to the Managing Director, General Manager and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for the Managing Director/General Manager and other senior staff.
- Coordinate the agenda of the Managing Director/General Manager.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication, memos or invoices on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Responsible for following up with Directors and/or senior leaders on pending tasks.
- Develops specific goals and plans to prioritize, organize, and carry out their work.
- Responsible for the preparation and sending of correspondence among other administrative functions.
- Performs additional related duties as assigned by executives.
- High school diploma required; Bachelor's degree in Business Administration or related field preferred.
- At least four years of related experience required.
- Excellent verbal and written communication skills (English and Spanish).
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
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Hyatt Regency Grand Reserve PR Río Grande, Puerto RicoAdministrative Assistant · Full-Time · Job Summary · The Administrative Assistant will provide high-level administrative support to the Managing Director, General Manager and other senior staff. Performs clerical and administrative tasks including drafting letters, memos, invoice ...
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Administrative Assistant - Río Grande, Puerto Rico - Hyatt Regency Grand Reserve PR
Descripción
Do you want to work for a leading industry that promotes values such as:
Empathy, Integrity, Respect, Inclusion, Humility, Experimentation and Wellbeing?
Mission of the position:
The Administrative Assistant will provide high-level administrative support to the Managing Director, General Manager and other senior staff.
Main responsibilities:
Minimum requirements of the position:
We care for people so they can be their best.