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    Administrative Assistant - San Juan, Puerto Rico - Saint John's School

    Saint John's School
    Saint John's School San Juan, Puerto Rico

    hace 3 días

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    Descripción


    Position Summary:

    The Head of School Administrative Assistant plays a crucial role in supporting the Head of a School. This role involves a combination of administrative, organizational, and communication tasks to ensure the smooth operation of the school's administrative office. This position is guided by the mission, core values and pedagogical guide of the school and must consistently exercise discretion and good judgement in the performance of responsibilities.

    Qualifications:
  • Bachelor's degree from accredited educational institution in school administration or an executive specialty.
  • A minimum of two (2) years as an administrative assistant or in a similar role.
  • Exemplary work ethic, a positive demeanor, adaptability, and a willingness to undertake assigned tasks.
  • Proficient in Microsoft Office (especially Excel and Power Point) and other relevant software.
  • Excellent written and oral skills in both English and Spanish a must.
    • Knowledge, Skills, and Abilities:
  • Ability to work independently and collaboratively within a team.
  • Effective communication and interpersonal skills.
  • Understand and exhibit high standards of professional conduct.
  • Computer/technological skills.
  • Effective ability to organize, prioritize and manage time adequately.
  • Attention to detail and accuracy in work.
  • Willingness to commit and become an active participant in school life.
    • Tasks and Responsibilities:
  • Oversee the reception area, greeting visitors and handling inquiries.
  • Maintain and manage the Head of School's calendar, scheduling appointments, meetings, and events.
  • Coordinate and confirm appointments, ensuring the efficient use of the Head's time.
  • Arrange logistics for meetings, such as room setup and audiovisual equipment.
  • Make travel arrangements for the Head of School, including booking flights, accommodations, and transportation.
  • Assist in planning and organizing school events, conferences, and functions.
  • Act as liaison between the Head of School and students, employees, parents, and external stakeholders.
  • Handle incoming calls, emails, correspondence, and any other communications responding appropriately or directing them to the relevant parties.
  • Prepare, distribute, and save any documents requested by the Head of School.
  • Organize and maintain electronic and physical files for all confidential and sensitive documents.
  • Maintain all Board of Trustees files, including minutes, presentations, and any other confidential documents.
  • Assist the Head of School with the Parent Annual Report documentation and process.
  • Assist the Head of School with the Middle States Accreditation documentation and process.
  • Request and manage the required documentation for all teacher licenses provided by the Puerto Rico Department of Education.
  • Handle sensitive information with discretion and maintain a high level of confidentiality.
  • Participate in training sessions and workshops to enhance skills and knowledge.
    • Details and Commitment of Position:
  • Salary is commensurate with experience and credentials.
  • 12-month, non-exempt position
  • 40 hours week
  • Attendance at parent/school functions is expected including certain scheduled evening events.
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